Last updated: April 2026
1. Introduction
MINIM K.K. ("Minim," "we," "us," or "our") operates the website www.minim.family and provides education services across Tokyo. We are committed to protecting the privacy of our customers, students, and their families. This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with Japan's Act on the Protection of Personal Information (個人情報保護法 / APPI).
2. Data Controller
MINIM K.K. is the data controller responsible for your personal information.
MINIM株式会社
R Cube Aoyama 3F, 3-1 Kita-Aoyama 1-chome, Minato-ku, Tokyo 107-0061, Japan
Email: contact@minim.family
3. Information We Collect
We may collect the following categories of personal information:
From parents and guardians: name, email address, phone number, billing name and address, and emergency contact details.
About enrolled children: name, age, school, and grade.
Payment information: payment method details processed securely via Shopify Payments. Minim does not store raw credit card data.
Communications: inquiries submitted via contact forms, email correspondence, LINE messaging, and newsletter sign-ups.
Website usage data: IP address, browser type, pages visited, and time spent on site, collected via cookies and analytics tools (see Section 8 below).
4. How We Use Your Information
We use your personal information to:
- process enrollments and payments;
- communicate with you about your child's program, schedule changes, or cancellations (via email, LINE, or other messaging platforms);
- send program-related updates and newsletters (with your consent);
- comply with legal and regulatory obligations, including tax reporting; and
- improve our website, services, and program offerings.
5. Sharing of Information
We do not sell your personal information. We may share personal information with trusted third-party service providers strictly for the purposes described above, including:
- Shopify (e-commerce platform and payment processing)
- Mailchimp (email communications and newsletters)
- LINE (parent communication and program coordination)
- Google Analytics (website analytics)
- Partner schools (solely for the purpose of coordinating program delivery at their venues)
All third-party service providers are required to handle your data in accordance with applicable privacy laws and their respective privacy policies.
6. Data Retention
We retain personal information for as long as necessary to fulfill the purposes described in this policy, or as required by law. Enrollment and payment records are typically retained for 5 years following the end of a program, in accordance with Japanese tax record retention requirements.
7. Your Rights
Under the Act on the Protection of Personal Information (APPI), you have the right to:
- request access to your personal data;
- request correction of inaccurate data;
- request deletion of your data (subject to legal retention requirements); and
- withdraw consent to marketing communications at any time.
To exercise any of these rights, please contact us at contact@minim.family.
8. Cookies and Tracking Technologies
Our website uses cookies and similar technologies to improve your browsing experience and analyze site traffic.
Essential cookies are required for basic site functionality, including shopping cart and checkout features provided by Shopify.
Analytics cookies are used by Google Analytics and Shopify Analytics to understand how visitors interact with our website. These cookies collect information in an aggregated form.
You may manage cookie preferences through your browser settings. Please note that disabling essential cookies may affect site functionality.
9. Children's Privacy
Our programs are designed for children, but our website and enrollment process are directed at parents and guardians. We do not knowingly collect personal information directly from children without verifiable parental consent. If you believe we have inadvertently collected information from a child, please contact us immediately and we will take steps to delete it.
10. Security
We take reasonable technical and organizational measures to protect your personal information against unauthorized access, loss, or misuse. Payment data is processed through PCI-DSS compliant processors (Shopify Payments) and is not stored on our systems.
11. Changes to This Policy
We may update this Privacy Policy from time to time. The current version will always be posted on this page with the date of last update.
12. Contact
For any questions about this Privacy Policy or to exercise your rights, please contact:
MINIM株式会社 (MINIM K.K.)
Attention: Data Protection
R Cube Aoyama 3F, 3-1 Kita-Aoyama 1-chome, Minato-ku, Tokyo 107-0061, Japan
Email: contact@minim.family
Phone: 080-7724-1772